Smart office is a new office mode that uses cloud computing technology to intelligently manage the software and hardware equipment required by office business and realize the unified deployment and delivery of enterprise application software. The Chinese name of smart office is also called cloud office.

Smart office concept

Smart office (also known as cloud Office) is a new office mode that uses cloud computing technology to intelligently manage the software and hardware equipment required by office business and realize the unified deployment and delivery of enterprise application software. The smart office developed and launched by Guangzhou Institute of software application technology, Chinese Academy of Sciences (hereinafter referred to as "Guangzhou Institute of software") is at the leading level in technology in China. The smart office of Guangzhou Software Institute supports the secure remote access of PC, mobiles phones, tablet and other terminal devices, which can enhance the security, ease of use and scalability of the office environment, improve the cooperation and sharing of resources, comprehensively improve the management efficiency, optimize the business process and reduce the operation cost.

Background introduction

In the daily work of enterprises, there are often a large number of documents to be approved and e-mails to be processed, as well as complex work to be communicated and arranged. Therefore, enterprises are usually equipped with a complete set of office equipment to realize resource sharing and rapid communication. However, with the increase of business, the traditional office service model has gradually revealed many disadvantages. For example:

0) the installation and maintenance of software system and terminal hardware are complex, which is not convenient for the deployment of new system.

1) The cost of maintenance manpower, hardware replacement and electricity is high.

2) The security and reliability are low, the data is easy to be damaged by virus or stolen, and the data loss caused by hard disk damage cannot be avoided.

Aiming at a series of problems in the existing office business system, the smart office developed by the software application technology research institute of Guangzhou Chinese Academy of Sciences adopts cloud computing technology to integrate the daily office applications required by the enterprise into the virtual desktop for unified delivery and management. The multiple functions provided by smart office can not only effectively improve the internal communication management process, but also solve the common problems in the process of enterprise informatization. With the help of smart office mode, enterprises can realize unified management, rapid deployment and flexible expansion of internal office facilities, effectively reduce energy consumption and realize new business needs such as remote mobiles office anytime and anywhere, which is helpful to improve the core competitiveness of enterprises in the market environment with rapidly changing demand and many uncertain factors, Played a very important role.

Application advantages

Reduce it costs associated with PC updates

Many traditional IT equipment need to be re purchased and replaced in less than two years, resulting in a large amount of IT management expenditure. Compared with the traditional desktop, the management advantage of the smart office developed by Guangzhou Software Institute is that when the office desktop configuration needs to be upgraded, there is no need to eliminate the existing equipment. It only needs to add several ordinary servers and reset the configuration of the office desktop on the management platform, which saves the loss caused by the equipment upgrading of a single enterprise.

In addition, the smart office mode can run in the data center to provide users with flexible configuration that ordinary PCs cannot achieve. The smart office desktop parameters support independent setting of high-end or low-end configuration, which can be equipped as needed.

Centralized management of enterprise it

It administrators can uniformly manage hundreds of virtual desktops through the control center. All updates and patches can be completed by updating only one "basic image", eliminating the heavy work of repeated operations on each desktop in traditional desktop applications, so as to realize centralized management.

The virtual computing infrastructure of smart office developed by the software application technology research institute of the Chinese Academy of Sciences in Guangzhou can help enterprises provide desktop delivery in a few minutes. Any available desktop hardware can be used to access the virtual desktop on demand, including old traditional devices and employees' own devices, while ensuring that every employee can enjoy a high-definition user experience from the most demanding enterprise applications. Centralized management and online support tools make enterprises no longer need to deploy it staff in new locationss, which can reduce expenses, and enterprises can achieve easy, rapid and flexible development, which will also accelerate the impact on the business.

Improve enterprise data asset security

For enterprises, data and intellectual property rights are their lives, such as the customer's credit card account in the banking system, the user's details in the insurance system, the source code in the software enterprise, etc. How to protect these confidential data from leakage is a challenge often faced by the IT departments of many companies, Therefore, they have adopted various security measures to ensure that the data is not illegally used, such as prohibiting the use of USB devices, prohibiting the use of external e-mail, etc. However, the effect of all these methods is not good.

The smart office developed by the software application technology research institute of the Chinese Academy of Sciences in Guangzhou unifies all data on the server. The client only displays its changed image, and there is no need to worry about illegally stealing data through the client.

Realize flexible and convenient mobiles office

mobiles office is realized through cloud computing technology, and office staff can handle anything related to business at any time and anywhere. This new office mode can let office workers get rid of the constraints of time and space. Using the mobiles information software of mobiles phoness to establish an enterprise software application system for the interconnection between mobiles phoness and computers, get rid of the limitations of time and place, and carry out portable company management and communication at any time, which can effectively improve the management efficiency and promote the work efficiency of the government and enterprises.

Flexible and intelligent mobiles office will become a powerful driving force for enterprises to obtain competitive advantage. Enterprises can work efficiently with other employees in many different locationss. No matter where they are, they can transfer the low-cost tasks of highly skilled employees to low-cost employees, which can not only reduce costs, but also improve efficiency.